Business Schengen visa is issued for people want to enter Schengen zone with purpose of doing business. This visa allow you to travel reasonably freely within this group of countries, with one visa usually covering a trip to several different places during 90 days. Everyone who want to traveling to Schengen countries with the aim of being involved in the business: meeting clients, meeting partners, taking part at a particular business fair, etc., needs to obtain a Business Schengen visa unless they come from countries in the exemption list.

Required Documents of Business Schengen Visa

To apply for Business Schengen visa, you should prepare the following documents:

  • Completed and signed application form, including 2 passport photos
  • A current passport with at least 3 months left to run after the planned end of your trip
  • Round trip reservation or itinerary.
  • Travel insurance policy. A document that proves you have travel health insurance for the whole Schengen territory, with a minimum coverage of 30,000 euros in case of any medical emergency as illnesses, accidents and even repatriation in case of death.
  • Proof of accommodation that shows where you will be accommodated throughout your stay in Schengen. This could be a hotel booking, a rental agreement, or a letter of invitation from a host at whose house you will be staying.
  • Proof of financial means. Evidence that you have enough money to support yourself financially during your Business trip in Europe. This can be one of the following:
    • Bank account statement no older than 3 months.
    • Sponsorship Letter no older than three months.
    • A combination of your bank account statement and a letter of sponsorship.
  • Proof that you have paid your visa application fee
  • Cover letter. Explaining the purpose of the visit to the Schengen country.
  • A short profile of the applicants working place.
  • Letter from employer. Meticulously describing the purpose of the travel as well as the itinerary of the days spend within the Schengen zone.
  • Invitation letter. Written by the partner company in the Schengen zone, faxed also to the corresponding consulate.
  • For employees:
    • Employment contract.
    • Current bank statement of the latest 6 months.
    • Leave permission from the employer.
    • Income Tax Return (ITR) form or Certificate of Income Tax deducted at the source of salary.
  • For the self-employed:
    • A copy of your business license.
    • Company bank statement of the latest 6 months.
    • Income Tax Return (ITR).

How to apply for a business Schengen visa

In general terms, to apply for a business schengen visa, you’ll have to take the following steps:

Step 1: Identify the embassy or consulate you need to go to

Step 2: Check the process and evidence needed to support your application, and gather your documents

Step 3: Make an appointment, and attend the embassy in person for an interview and to give biometric information

Step 4: Pay your fee

Step 5: Wait for a response

Where to apply for a Business Schengen Visa?

If you are planning to handle business in only one country of the Schengen member states, then you will have to simply apply for a Schengen visa for Business at the embassy/consulate of that country in your home country.
But, if you are planning to visit more than two countries inside this area, you need to base on the time you will spend to stay in each country to decide where to apply. You will apply at the embassy of the country you spend more time to stay. In case, you spend equal amount of days in each then you need to apply at the embassy / consulate / visa center of the country where you will arrive first.

Business Schengen Visa Processing Time

Normally, the processing time for a Business Schengen visa is 10 business days. Within this period, the applicant will be informed whether the Business Schengen visa has been granted or rejected. The processing time may take up longer in case of necessary depending on each situation.

You should apply this visa at least 15 working days before your intend to travel to Europe for business purposes. It is recommend to apply earlier, you will have more time to prepare additional documents if being required.

Business Schengen Visa Validity

Business visa is commonly valid for stays no more than 90 days. If you will be traveling a lot and not only in one Schengen country it’s recommendable to fill in the “multiple entry” gap in the application form.